June
E-Signature- A critical tool for HR Departments
Every Human Resources department understands how critical document management is to the onboarding and off-boarding of employees, ranging from an offer letter to a new employee, to an Exit Interview attestation for an outgoing employee, and everything in between. If you haven’t considered digital documentation and authorizations before, then you are missing out on a great opportunity to drastically increase efficiencies and achieve administrative cost savings. And, the larger your organization, the larger those opportunities are.
Electronic signature and document management platforms help businesses of all sizes to streamline the collection of employee data and more easily meet the rising compliance requirements . These electronic signature SaaS options are also extremely cost- effective and provides reason enough to go paperless. In fact, according to a recent Forrester survey, organizations can see an average time savings of about 1.5 hours PER DOCUMENT!
Further, the utilization of document digitization and electronic signatures would also enhance your security while simultaneously expediting the entire document distribution and collection process. Ever accidentally leave confidential documents in the printer? Mail the wrong documents to the wrong person or vice versa? How much does that whole process cost in time and money?
As an HR leader or a part of the Talent Acquisition team, it’s crucial to recognize the ways technology has become an inextricable part of today’s workforce. Utilizing a platform like Signulu that stands out amidst other companies for its adoption of technology, can be an essential tool to attract top talent in this competitive environment.
By using Signulu you can transform the way your organization engages with employees and candidates and adding to your employee’s onboarding/ off boarding experience and create a competitive edge.
Why are Electronic Signatures beneficial to the HR departments?
With Signulu, the employee can sign any documents related to the comprehensive hiring processes, such as agreements, contracts, or other related documents, at any time and from anywhere.
And for the HR team, having all documents in digital format duly signed on time contributes to reducing the time in processing and archiving all the documentation for each hiring track—an added advantage of using e-signature to the HR departments is the cost reduction in hiring processes. It's not just a reduction of time, but also in the number of steps that the human resources team has to take to complete the hiring process. The traditional hiring process: sending the offer to the candidate, making revisions, re-sending the offer, getting his/her signature and waiting for that all to happen through the mail. Now comes the scanning and archiving of those documents. With Signulu, those processes can be consolidated into one platform and motion.
The security policies of a company used to be buried under a pile of paperwork in office spaces. In today's trend and seeing where the world is heading post-COVID, the documents are stored online or in the cloud. With a smooth and up-to-date onboarding process, you can quickly turn around paperwork without delays, especially in such pandemic times. Signulu is also compliant with all major signature laws, including ESIGN, ITA-2000.
An e-signature process makes a good impression on potential new employees, especially in a time when a large part of the workforce are millennials and heavy users of all things digital.
This Millennial generation was born and raised surrounded by technology, and they particularly appreciate the use of technology for facilitating complex procedures. To add to that, there is no limitation to the number of documents that can be signed and saved securely.
Waiting for any material to be signed by hand could become tiresome – and ordinarily at several significant times. It's laborious to know whether the signers received your files or not, if they signed in all places indicated, or which of the contracts has been forgotten and now lay buried on someone's desk in a remote office. Take heart and breathe deep. This is an issue forever solved.
It's just one of those steps towards preserving our environment and saving your countless staff-hours. If not millions of trees we're helping save thousands, from being needlessly turned to paper each year. Hence, the effectiveness of the e-signature in processing an employment contract indicates an inherent decrease in paper consumption, that communicates an image of environmental responsibility from the employer.
How can HR go digital if documents need to be signed by both parties?
The HR Manager usually prints documents and that at least one of the parties needs to sign them. Well, with Signulu, it’s easy to avoid the printer, scanner, photocopier, and still have paperwork signed electronically. Now imagine how all your important administrative work can be reduced if you bypass these old technology beasts when your HR starts to operate digital!
What documents can your HR Department sign with Signulu?
Onboarding process- Offer letters
- Employment contract
- Job descriptions
- Restrictive covenants
- Retention bonus agreements
- Employment handbook
- Business terms of service
- Non-disclosure agreements
- Company pension agreements
- Health insurance
- Equality & diversity questionnaire
- Employee personal data, i.e. Contact details, next of kin
- General HR policies & procedures
- Data protection & privacy policy
- Communications & IT policies
- Casual worker agreements
- Leave of absence / PTO forms
- Zero-hours contracts
- Grievance policy
- Intellectual property policy
- Health & safety policy
- Promotion agreements
- Roles & responsibility updates
- Appraisal forms
- Goal agreement forms
- Training certification
- Bonus agreements
- Manage guide agreements
- Timesheets
- Incident report forms
- Notification of indefinite or temporary layoff
- End of contract agreement/separation notification
- Exit interview attestation
With our e-signature services, you don't have to keep checking the status of your documents in real-time. You will receive email notification when the signers in the workflow sign the documents. This is handy especially when there are multiple series of paperwork throughout an employee lifecycle, such as the appointment phase, in the course of the work phase, and the exit phase.
No more guesswork and unnecessary follow-ups, so you can spend more time working innovatively and less time tracking down signatures.
What's more? The same technology can create efficiencies in paper-intensive processes with existing staff as well.
Ultimately, the effectiveness of an electronic signature platform like Signulu allows HR or staffing departments to centralize contract management, i.e. The history of documents signed by new employees is always available in the cloud and can be accessed through our dashboard.
Therefore, along with being practical, a solution that Signulu provides is also worthwhile as there is a seamless flow of documents and forms through teams and employees built around regulations that you have decided upon.
Start enjoying the advantages of signing documents across any format, integrating with your favorite cloud storage services, signing documents offline, and be protected with advanced security and much more only with Singulu. And best of all you can try the full version FREE with our 14-day free trial period.
P.S: Hiring is always fundamental to any business growth; let Signulu help you make the recruiting process more comfortable than ever.
June
E-Signature- A critical tool for HR Departments
Every Human Resources department understands how critical
